Reunification Process - Emergency Situation
Schools practice drills for various situations every month. Staff and students are well trained and know what to do to keep themselves and others safe. We need caregivers to stay calm in any situation and follow instructions through District communication.
In the event of an emergency, do not rush to the school to pick up your child. This will only create additional traffic that may impede needed emergency vehicles and your presence at the site could delay the evacuation process. Children and parents will be reunited in a safe, orderly and timely manner.
School will not automatically be canceled in a crisis or emergency situation. School may well be the safest place for students. Officials will ensure that students are safe inside until such time that the threat has been reduced or eliminated.
Should public safety officials call for the evacuation of a school, students and staff members may be safely transported by bus to a designated alternate shelter location. Students may be held at this alternate shelter site for various reasons until release is approved by public safety or health officials, depending on the circumstances of the event.
Students will only be released to those individuals authorized on the school emergency card. Proper identification must be presented in order for students to be released.
Please take this opportunity to update the emergency contacts in ParentVue and consider including trusted neighbors or others that can respond to reunification sites in case your response is delayed by other emergencies happening in our region.
SRM (Standard Reunification Method) - What is it?
Circumstances may occur at the school that require parents to pick up their students in a formalized, controlled release. This process is called a Reunification and may be necessary due to weather, a power outage, hazmat or if a crisis occurs at the school. The Standard Reunification Method is a protocol that makes this process more predictable and less chaotic for all involved.
Because a reunification is not a typical end of school day event, a reunification may occur at a different location than the school a student attends. If this location is another school, then those students may be subject to a controlled release as well.
Parents may be notified in a number of ways. The school or district may use its broadcast phone or text message system. In some cases, students may be asked to send a text message to their parents. A reunification text message from a student may look something like this: “The school has closed, please pick me up at 3:25 at the main entrance. Bring your ID. “
If a parent or guardian is notified that a reunification is needed, there are some expectations that parents or guardians should be aware of. First, bring identification. That will streamline things during reunification. Second, be patient. Reunification is a process that protects both the safety of the student and provides for an accountable change of custody from the school to a recognized custodial parent or guardian.
What if a parent can't pick-up their student?
When a parent can’t immediately go to the reunification site, students will only be released to individuals previously identified as a student’s emergency contact. Otherwise, the school will hold students until parents can pick up their student.
What if the student drove to school?
There may be instances where a student may not be allowed to remove a vehicle from the parking lot. In this case, parents are advised to recover the student. In some circumstances, high school students may be released on their own.
How it works
For students, the school asks that students be orderly and quiet while waiting. Students may be asked to text a message to their parents or guardians. Students are also asked not to send other text messages either in or out of the school or reunification area. Keeping the cellular network usage at a minimum may be important during a reunification.
For parents, there are a couple of steps. If a parent is driving to the school, greater awareness of traffic and emergency vehicles is advised. Parents should park where indicated and not abandon vehicles. Parents are asked to go to the Reunification “Check In” area and form lines based on the first letter of their student’s last name. While in line, parents are asked to fill out a reunification card. This card is perforated and will be separated during the process. Some of the same information is repeated on both the top and separated bottom of the card. Parents are asked to complete all parts of the card.
In the case of multiple students being reunified, a separate card for each student needs to be completed.
Bring ID to check in
During check in, identification and custody rights are confirmed. The card is separated and the bottom half given back to the parent. From the “Check In” area parents are directed to the “Reunification” area. There, a runner will take the bottom half of the card and take it to the Student Assembly Area to recover the student or students.
Parents should be aware that in some cases, they may be invited into the building for further information.
Interviews and counseling
In some cases, parents may be advised that a law enforcement investigation is underway and may be advised that interviews are necessary. In extreme cases, parents may be pulled aside for emergency or medical information.
PDFs of this information is available in the following languages:
SRM - The Process in 6 Easy Steps
Step 1 - Greetings
As parents arrive at the reunification site, Greeters explain the process and distribute Reunification Cards.
Step 2 - Parents fill out card
Parents complete the information requested on the card and begin to self-sort into lines.
Step 3 - Checkers verify ID
Parent custody is verified. The card is torn on the perforation and the bottom is returned to the parent. The top is given to the Accountant.
Step 4 - Reunification Area
At the Reunification Area, parents give the bottom of the card to a Reunifier. The Reunifier goes to the Assembly area to get the student.
Step 5 - Student reunification
The Reunifier returns the student to their parents asking the student if they feel comfortable leaving with that adult. They then note the time and initial the bottom of the card.
Step 6 - Accountability
The Reunifier delivers the bottom of the card to the Student Assembly Accountant. The Accountant may start sorting the cards.
The student isn't there
If the student isn't in the Assembly Area, the Reunifier hands the card to the Victim Advocate/Crisis Counselor.
Separate parent from the line
The Victim Advocate/Crisis Counselor then separates the parent from the other parents in line and takes them to a provate location.